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Administrative Assistant 4

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Administrative Assistant 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Lafayette, LA

Job Type

Classified

Job Number

219602

Department

LA State Board-Physical Therapy

Opening Date

04/06/2026

Closing Date

4/11/2026 11:59 PM Central

• Description

• Benefits

• Questions

About this Job

The Louisiana Physical Therapy Board's mission is to protect the public health, safety and welfare, and to provide for state administrative control, supervision, licensing, and regulation of the practice of physical therapy in Louisiana (La R.S. 37:2402). The enabling law correctly reflects ourmission, objectives, and approach to performing our functions.

We're looking for an Administrative Assistant to join our agency. The Administrative Assistant plays a key role in supporting the Executive Director and the operations and outreach functions of the Board office

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING CORE COMPETENCIES:

Selected Core Competencies:

• Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

• Thinking Critically:The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Selected Preferred Competencies:

• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.

• Adapting to Change:The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.

• Building Trust:The ability to create a safe and supportive environment where others feel comfortable speaking up, sharing ideas, and acknowledging mistakes.

• Fostering Engagement: The ability to build a supportive environment that encourages motivation, belonging, and active participation.

If you're motivated, organized, and thrive in collaborative work environments, this could be the opportunity for you!

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere ( .

Job Duties and Other Information

Job Duties:

Administrative Assistant provides high-level administrative, coordination, and reporting support to the Executive Director. The position is responsible for preparing executive correspondence, coordinating interdepartmental communication, and supporting the Board's education and outreach initiatives.

Executive Administrative Support 50%

• Initiate correspondence with external stakeholders, including other government agencies and legislators.

• Coordinate and attend stakeholder meetings, including preparation of memoranda, reports, and briefing materials.

• Track assignments and follow-up items promptly.

• Maintain confidential and sensitive documentation.

• Organize and maintain executive files and records.

• Screen and prioritize communications directed to the Executive Director.

Meeting Follow-Up & Documentation 50%

• Prepare meeting summaries, action-item documentation, and follow-up readbacks to ensure clarity of direction and accountability.

• Report to Executive Director and/or Board members on current education and outreach initiatives

• Review and track legislative bills, providing summaries for the Executive Director to prepare the Executive Director to offer education/information on Board initiatives and regulatory work as requested by legislators

Appointment Type: Probational

Career Progression: This position does not participate in a CPG

Work Schedule:Work hours are 7:30 AM to 4:00 PM, Monday - Friday.

Compensation: Depends on qualifications and work experience

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Jessica Alwell

Louisiana Physical Therapy Board

337-###-#### Ext 103

...@laptboard.org

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave– Up to six weeks paid parental leave

More information can be found at

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video ( to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

01

AC: Adapting to Change - How well do you stay flexible and adjust your behavior or work when things change?

• I resist change, struggle to adjust, and my performance suffers.

• I accept change with help and adjust slowly.

• I adjust quickly and stay effective during change.

• I lead through change and help others stay grounded and flexible.

02

AC: Adapting to Change - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

BTr: Building Trust - How well do you create a safe and supportive environment where others feel comfortable speaking up, sharing ideas, and acknowledging mistakes?

• I withhold information, dismiss input, and damage psychological safety.

• I am honest and open, listen to others, and support safe dialogue.

• I build trust through honesty, empathy, and open conversation.

• I build trust across groups, encourage openness, and protect psychological safety.

04

BTr: Building Trust - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

FE: Fostering Engagement - How well do you build relationships, motivate others, and help people stay connected and involved?

• I struggle to connect with others, adjust my messaging, or respond to feedback in ways that build engagement.

• I build basic rapport and try to motivate others, but I sometimes make missteps or respond to feedback inconsistently.

• I build strong relationships, adapt how I communicate to motivate others, and use feedback to stay engaged.

• I foster a culture of connection, adapt under pressure, and motivate others through trust and insight.

06

FE: Fostering Engagement - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer

State of Louisiana

Address

1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone

(866) ###-####

Website

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